Propose an interview
Updated
schedule interview, book interview, interview times, reschedule, cancel interview, video callThis is for recruiters ready to interview an applicant. You offer a few times, and the candidate chooses the one that suits them. Interviews work on every job ad, managed or not.
Open the candidate
Select Jobs in the sidebar, open the role, then select the applicant.
Start the proposal
On the Interviews card, select Propose interview.
Choose the format
Under Format, choose Video, Phone or On-site, then fill in the Meeting link, Phone number or Address that appears.
Choose the duration
Under Duration, choose how long the interview lasts. It can be between 15 minutes and 4 hours.
Choose the interviewers
Under Interviewers, choose up to five people from your team. To include someone outside your team, select Add someone from outside your team and enter their Name and Email.
Pick the times to offer
Under Times to offer, pick a day, then select between two and five times. Times that clash with your calendar or another interview are marked. To add a time by hand, use Enter times manually, then Add time.
Add a message
In Message to the candidate, add anything they should know. Keep it under 2,000 characters.
Send the proposal
Select Send proposal. The interview shows as Waiting on candidate until they choose a time.
No free times show
Orbit offers times inside your interview availability. Set your hours in Settings, then Calendar, under Interview availability. See Connect your calendar and set interview hours.
I see Invite to apply instead
The person is an AI match who hasn’t applied. Invite them to apply first. You can propose an interview once they have applied.
It says there's already a proposal waiting
Each candidate can have only one proposal waiting at a time. Open the existing interview from the Interviews card or the Interviews page instead.
It says the candidate can't be contacted
The candidate has asked not to be contacted by employers, or has had enough contact this week. Read the message shown.
See all interviews
Select Interviews in the sidebar. You can switch between list, calendar and timeline views, filter by role, interviewer and status, and select Export CSV. Times show in your time zone.
Reschedule or cancel
Open the interview from the Interviews page.
- To move it, select Reschedule, pick new times, give a Reason and select Send new times. The candidate sees your reason with the new times.
- To call it off, select Cancel interview, give a Reason and confirm with Cancel interview. The candidate is told straight away, with your reason.
Record the outcome
After the interview, open it and select Mark completed or Mark no-show. You can also add notes and select Save notes.